Secretary - General Office Manager
Job Purpose
Office Manager is a person who works to organize and coordinate administration duties and office procedures. Your role is to make sure that the administration office is running smoothly and delivering the objectives.
Job Responsibilities & Duties
- Act as point of contact for the SG for all internal/external matters, prioritizing and determining appropriate course of action, referral, or response in a highly professional manner.
- Support the SG by overviewing her calendar, screening calls/scheduling meetings.
- Anticipate and resolve potential conflicts
- Answer phones and greet visitors.
- Proofread, edit and draft outgoing communications and presentations.
- Create and conduct correspondence on SG’s behalf, tracking data, creating reports, presentations, expense administration.
- Coordinate travel arrangements and related logistics.
- Plan, and organize various meetings, including agenda preparation, documentation, and distribution of meeting minutes, to optimize the SG’s productivity and make sure that the SG’s calendar is updated with all related events.
- Reads incoming correspondence; determines deadlines; checks accuracy of documents requiring SG’s signature; summarizes content if needed; provides necessary backup material for SG’s review; offers advice or initiates reply if appropriate; and coordinates follow-up as necessary.
- Responsible for all aspects and logistics of meetings planning.
- Maintain office supplies, place orders as required, and ensure office equipment is in proper working order.
- Identify areas for improvement in existing business practices.
Qualifications
- Bachelor’s degree in business administration
- + 10 years of experience
- English language. (Professional level)
Skills
- Leadership skills
- Computer skills
- Communications skills
- Problem solving
- Emotional Intelligence
- Planning and Prioritization