Council Affairs Director

Job Purpose

The Director for Council Affairs will support consistency, continuity, and efficiency of the activities of the DCO Council as well as the other subsidiary bodies created by the Council in accordance with the Charter and Bylaws of the organization. This is a pivotal role in supporting and facilitating the decision-making process of the highest governing body of the organization, as well as its subsidiaries. The Director for Council Affairs will establish the Secretariat of the DCO Council of Minister (Regular and Special Meeting), which will serve as the central administrative and coordination hub for the Council. The Director for Council Affairs will foster a collaborative and inclusive cooperation environment to encourage consensus

Job Responsibilities & Duties

  • Lead the design and execution of each meeting in terms of overall organization and the operation of the session (in coordination with the Event, IT, and Communication Team)
  • Coordinate and manage the development and submission of resolutions and decisions in compliance with the rules and regulations.
  • Lead seamless communication and information flow between the General Secretariat, Member States, and other relevant stakeholders.
  • Support Member States in the preparation, and contribution to the DCO General Assembly
  • Ensure the smooth and procedurally correct conduct of votes.
  • Prepare the final report(s) and the Minutes of the Meeting.
  • Maintain documentation system for all Member States meetings and decisions.
  • Share regular updates about the progress of the DCO initiatives and activities.
  • Hold the institutional memory on the rules of procedure and best practices.
  • Prepare the procedural notes for the presiding officer and the list of speakers.
  • Collaborate with other departments of the DCO General Secretariat to ensure seamless integration of the DCO Council decisions into the broader organization framework.


  • A master’s degree in international relations, Political Sciences, Public Administration, or related field.
  • A minimum of 15 years of experience working in intergovernmental organizations, diplomatic services, governments bodies, and multilateral agencies.
  • Demonstrate experience in managing and coordinating high-level meetings, preferably in an intergovernmental context.
  • Fluent in English (spoken and written)


  • An experienced director, with line management and project management experience.
  • A strong networker with a track record in stakeholder engagement, negotiation, relationship cultivation and consensus building.
  • A strong writer, with excellent drafting skills, including the ability to shape complex explanatory notes.
  • Capacity to work under pressure, prioritize tasks, meet tight deadlines, while maintaining attention to details.
  • A self-starter, who can work independently and takes challenges, maintaining a positive and energized outlook which motivates those around you.